AvePoint Cloud Governance
Accelerate Microsoft 365 adoption with automated service delivery
Give your users the Teams, Sites and Groups they need, when they need them, all backed by a sustainable, efficient and secure governance framework.
Governance: Balance collaboration & control
Cloud Governance for Microsoft 365…where collaboration and control intersect. Good governance ensures Microsoft Teams security and Microsoft 365 management requirements are met.
Basic solutions are ordinary. Governance with AvePoint is extraordinary.
- SELF-SERVICE
SELF-SERVICE ENABLEMENT
Empower users to get more from their Microsoft 365 services
Present users with a clear and relevant catalog of Microsoft 365 services. Guide users to exactly what they need with simple business questions, and ensure they’re always using the right tools for the job.
Simplified catalog of Microsoft 365 services tailored to specific audiences
Business-focused questionnaires guide users to appropriate services
Flexible, governed services enable user control
- CONTROLS
BALANCED CONTROLS
Promote adoption while still managing Microsoft 365 security and compliance.
Choose which actions, options, and requests should be available to who—and it’ll be easy for users to follow the rules! With right-sized controls already in place, policies will remain enforced, risk reduced, and productivity will increase.
Use automatic approvals for low-risk requests, or involve multiple approvers and levels for higher-risk requests
Conditional approvals allow for dynamic and appropriate oversight
Contextual governance policies are applied based on roles and type of request
- AUTOMATION
EFFICIENCY THROUGH AUTOMATION
Repeatable and consistent service delivery
Ensure policy enforcement while freeing up your operations team from manual and repetitive work. With over 20 service types that’ll automate everything from Office 365 security, compliance and management to SharePoint Microsoft Teams governance, SharePoint management, and Microsoft 365 retention policies, we’ll handle the day-to-day tasks and let your IT team continue to drive value from your Microsoft 365 investment.
Increase productivity by automating most actions in Microsoft 365
Ensure process compliance from request through approval, and to production
Everybody wins with simplified requests for users and automated execution for ops teams
- GOVERNANCE
ONGOING GOVERNANCE
Oversee and automate Microsoft 365 auditing, data ownership and access
Set requirements for workspaces that require ongoing oversight and manage the review process for content owners. Automatically generate a “renewal task” to re-certify user access, external users, permissions and roles. Ensure data owners and administrators always have an accurate inventory of what they have, why it exists, who it belongs to, and when was the last time that information was verified. Implement a Microsoft Teams IT governance framework.
Gather, verify and maintain accurate ownership and classification of your workspaces
Audit compliance of required ownership, security and classification reviews
Easily report on a current and complete inventory of all Microsoft 365 workspaces
- MANAGED DISPOSITION
MANAGED DISPOSITION
Automate Microsoft 365 retention policies.
Control growth and duplication of Microsoft 365 content with automated cataloging, archiving, and deletion of workspaces. Apply lifecycle policies to your Sites, Groups and Teams to ensure the important stuff is kept and the rest is disposed of appropriately. Trigger deprovisioning for idle or unneeded workspaces based on user inactivity or time frame.
Prevent sprawl and clutter with automated archiving or deletion
Extend access to useful workspaces and create a structured end-of-life for others
Ensure time or inactivity-based end-of-life plans for all workspaces
To-do it all in Teams with MyHub
A convenient one-stop-shop for managing existing Microsoft 365 workspaces and creating new ones—all from Microsoft Teams! MyHub provides you with a centralized console and easy to use services. Organize, and easily understand the details of all your workspaces.
Supporting the latest in Microsoft Teams, Groups, and SharePoint Sites
We make it easy to import existing Microsoft Teams, Groups and SharePoint sites to automate service requests and management of content ownership, policies, and lifecycle according to evolving business needs.
our customersCloud Governance Features
Service Catalogs
Deliver a wide range of governed services to users via a list of easy to understand options.
Questionnaires
Enable sustainable adoption and ensure usage is accurately catalogued by guiding your users.
Automated Policy Enforcement
Ensures user actions will not violate content and security rules by automatically reverting out of policy changes in Microsoft 365.
Conditional Approvals
Enable instant service delivery or allow organizations to deploy multi-stage and multi-user approvals for service requests.
Renewal and Recertification Processes
Ensure all relevant governance attributes of workspaces are kept current including context, members and owners of Microsoft 365 workspaces.
Automated Archiving and Deletion
Allows organizations to automate and record workspace disposition and provides processes to extend the life of content if needed.
Delegated Administration
Reduce burden on IT and scale management of Microsoft 365 by controlling who has administrative access to different sets of workspaces.
Activity Reporting
Automatic insights into usage and consumption of Microsoft 365 resources in a simple dashboard interface.
Auditing Reports
Create a catalogue of who did what when by automatically generating and managing audit reports for Microsoft 365 actions.
Security Reports
Simplify permissions and admin management by automatically surfacing who has access to what.
Collaboration Resource Inventories
Keep track of content by displaying metadata and contextual information for all workspaces in Microsoft 365.
Approval Process Reporting
Keep track of how well your teams are staying on top of service requests and gives insights into how users interact with Microsoft 365.
Lifecycle Status Reporting
Instant visibility into the relevance and age of workspaces, as well has how much your users are extending the life of their content.
"Create and Chase" Governance
Enhance existing Microsoft 365 management by applying your policies after the fact.
Actionable Insights
Enable admins and content owners to respond to needs and take actions right from within reports.
Lifecycle Management
Reduce clutter by pinpointing expiration and inactivity times for Microsoft 365 retention policies.
User Management
Simplify Microsoft 365 management in Microsoft 365 and Azure Active Directory.
Service Now Integration
Enable governed actions directly from Service Now for a consistent user experience.
DOWNLOADS & RESOURCES
HOW TO ENSURE OPERATIONAL GOVERNANCE FOR MICROSOFT 365 GROUPS:
Learn why organizations need to properly manage their Microsoft 365 Groups to avoid sprawl, manage permissions, and more! See the Webinar!
FREE EBOOK
The Value of Automated Office 365 & Microsoft Teams Governance
The MOST comprehensive resource on Microsoft 365 Governance
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